The 20+ Best Productivity Apps to Organize Your Life

When starting a project, everybody usually cares about the way to operate the work effectively. In most cases, many jobs have applied high-tech tools for their work to save time but still keep the resulting quality. For instance, If you do construction, you have the earth excavator, crane machine, etc. If you are a designer, you use various designed software.

So for the official work, we also have many productivity apps boosting work efficiency.In this post, we have listed 10 best productivity apps of this year. Depend on the kind of work; you can choose one of them to boost your goal.

What Exactly Is The Productivity Apps?

The term “productivity” means you finish a job with the excellent result but spending less time than expected. Therefore, productivity apps are a tool that can help the user to manage the project operation more logically and effectively. For example, there are some apps support you follow the work progress, manage the folder, support group project, etc.

Tools to Help You Avoid Waste Time While Working



If you have a difficult time concentrating like me, then StayFocused is a must-have Chrome extension. What it does is that when you’ve spent a certain amount of time on a site, let’s say on Facebook. The Chrome extension will block the site for the rest of the day or until you finish working. This will help you stay focused because you know you can’t access the site no matter how much you want to. Timer

eggtimer Timer will help you make that ten-minute break, a real ten-minute break. You said you are only going to take that amount of time to get a cup of coffee and before you know it it’s been 30 minutes.

With this tool, you can easily keep track of how much time you’re really using. So next time that break is only going to last ten minutes and not more.

Must-Have Utilities for Your Computer

CleanMyMac X For Mac

cleanmymac x of macpaw

You can’t stay productive if you have a slow computer since it’s only going to deprive you of your valuable time. If you use a Mac and want to run as fast as possible, try CleanMyMac X . This software will optimize, clean and maintain your Mac in tip top condition.

It will optimize your computer in just a few clicks to give you the best performance possible. It has a very user-friendly interface that even a beginner can understand.

CleanMyPC For Windows


Not everyone has a Mac and instead uses a Windows computer. Windows users can also keep their PC’s in the best possible condition with CleanMyPC that is from the same company, MacPaw. The software will also scan your computer to help you get rid of all those junk files so that it can boost its performance.

Your computer will get registry Maintenance, and help you get rid of things such as unwanted extensions and programs. You can also count on a tool to help you permanently destroy documents.

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Data Recovery Software

Wondershare Recoverit

If you’re looking for a powerful and reliable data recovery solution, Wondershare Recoverit is definitely worth considering. This software can recover files from over 1000 different file formats, and it supports recovery from over 2000 different storage devices. In addition, it can also repair corrupted videos, making it a great choice for anyone who needs to recover lost or damaged video files.

While Recoverit isn’t the cheapest data recovery solution on the market, it’s still very reasonably priced, especially considering all of the features and functionality it offers. Overall, Wondershare Recoverit is an excellent choice for anyone who needs a reliable and effective data recovery solution.

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EaseUS Data Recovery

EaseUS Data Recovery is a great option for anyone looking for a comprehensive data recovery solution. The free version offers the ability to recover up to 2GB of data, which is great for people who have lost only a small amount of data. The paid version offers the ability to recover an unlimited amount of data, which is perfect for people who have lost a large amount of data.

The preview feature is also very helpful, as it allows you to see what files can be recovered before actually starting the recovery process. Finally, the one-on-one remote recovery assistance (Paid version only) is a great feature for people who need help with the data recovery process. 

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The Apps to Help You Stay Organized



With a user-friendly interface and scientific arrangement, Todoist is the perfect application to optimize the process of planning, organizing, and performing tasks. All these features help you to achieve high performance at your work.

Todoist allows you to manage tasks anytime, anywhere, even when you are offline. Once connected to the network, the data will automatically synchronize on other devices.

For only $29/year, this application brings you tons of features. It can organize to-do lists with subtasks, priority tasks, subprojects, thanks to notes, labels and filter option

You can easily share plans, assign tasks, and discuss with your colleagues right on Todoist platform. One of the best features of Todoist is that it can set up the plan and remind you. So you wouldn’t miss any important notification.



This app allows you to create multiple boards that follow the order “Blog Ideas,” “Writing,” “Editing,” and “Published,” and on each board, you will make a list of to-do tasks. Follow orderly each board; you can handle and manage your work logically.

It also supports teamwork very well because it allows you to invite the partner to join the project. you can authorize them to follow a list, or they can create new files and add tasks.

This is a completely free application that can be applied to small or large projects. In a survey, more than millions of people using this app.



Slack is a communication app where you can exchange information with friends and colleagues; it’s similar to a group chat. Using Slack can help you reduce tons of emails to your mailbox. That’s why Slack is the choice of many individuals as well as units, collectives, etc.

This application is compatible with almost all popular operating systems such as macOS, Windows, Android, iOS. It even has the ability to store up to 5GB capacity, and can link with other storage applications such as Google Drive, Github, Dropbox,

You can set up multiple “channels” for different projects, and even a “private group” for internal meetings. And all group members can use the “tag” feature like Facebook or @channel to remind all members of a particular channel.

Slack provides you the taking note option. You can set up important tasks and time to do the work on the note; Slack will remind you in case you forget. Of course, emoji are an integral part of all chatting app. Especially with Slack, you can create emojis if you don’t already have them.



Asana is a project management application that has a straightforward interface. You can create many different projects as well as to-do tasks for each project. Asana allows you to support teamwork through the authorization of each to-do task to another member.

Although this is a paid app, you can use it for free if you workgroup is under 15 people. You can manage every stage of a project from the idea, operation, and the finishing step. Also, Asana also brings many useful features such as tags, file attachments, images. By allowing users to track the time and progress of the project in different devices, this app can enhance efficiency and speed up work with ease.



Hootsuite is a social networking management tool allowing the user to manage all activities on social networks like Facebook, Twitter, etc. Now the companies can create posts and reply to all their customers on only one screen. Thanks to HootSuite, you don’t have to open multiple social networking websites at the same time.

HootSuite allows the user to set a list of different scheduled posts in a CSV file, then upload it to the interface. This feature helps you to automatically send messages every day, ensuring that your work is always completed on time.

Plus, HootSuite can analyze social networks to help users capture the social growth information of the company. Then the app can suggest businesses the next strategy in advertising and marketing. You have 30 days free trial for this app, then HootSuite will offer you a payment for only $29 per month

Basic But Very Essential Tools

Google Drive

Google Drive

A product made by Google, Google Drive is a service that helps users store and synchronize files created by Google in the cloud. It supports both the website and apps platform. The Drive includes Slides, Google Docs, and Sheets, an office suite that lets you edit spreadsheets, documents, drawings, presentations, forms, etc.

When you start using your Google Drive, you will have 15 GB of free storage available. You can store your document via Google Drive, Gmail, and Google Photos at the same time.

Google Drive is a useful app for teamwork. Usually, each member sends a small part of their work to the group; then the leader has to combine editing to create a complete file. But thank the Google Drive, your team don’t have to work on this bulky progress.

Google Drive allows multiple accounts to edit on a file at the same time; all you need is an internet connection and a Google account. As a result, teamwork will be much easier and more effective. Drive is accessible in any Android, iOS, or Window, macOS devices. Therefore, you can use it anywhere, even in places without internet due by using “offline mode.”

Google Calendar

Google Calendar

Google Calendar is a Google time management application that allows you to plan and track daily activities. Calendar is a free app; you can access it from your computer, phone, tablet without paying any penny. You only need a Google account to use Calendar service. It allows set reminders, notes, and locations of the meeting. Besides, you can also invite you to break together to participate in editing the event activities.

You can optionally select a time zone from around the world to schedule meetings with friends who are in different countries. If you are busy at work, you can use the time setting feature. This feature keeps track of your working hours and reminds team members not to add you to the meeting when you’re busy.

Besides scheduling and reminders for daily activities, Google Calendar also syncs with Gmail. All the information and events from Gmail can be added automatically to Google Calendar.



CloudApp helps you share documents and present your work easily. All files you create are stored safely in the cloud. You can access it via Windows, Android, or iOS operating systems.

Thanks to a dozen of features like screen recording video, HD video, GIF … You can respond and answer to your customers most understandably by using videos/photos.

Even, Cloud App creates secure short links and freely customized to share or edit them. Just cut the link, copy and paste into Email or any other contact app. CloudApps offer a free account for all users, but you can spend $10 per month to get the various functional tools.



Grammarly is a must-have tool for every writer, or even if you’re not a writer it’s a tool that will catch any grammatical errors. It will find any misspelled words or if you used a period instead of a question mark.

You probably type or proof-read so fast that these kinds of mistakes can get passed you. Not with Grammarly since it will highlight in red any mistakes you made. The free version catches fundamental errors, but the paid versions detect more advanced mistakes. Or you can use the tool I’ve used – check my grammar free.


Evernote is another useful tool you can count on. You can easily have all your notes organized to you can find them when you need them. You can also create notebooks and from there add all the notes that have to do with that notebook.

For those who have a lot of tasks to do, they can hardly remember all the work. Therefore, it’s essential to have a notebook to note all the thing must be done. But now, with a mobile phone installed Evernote, creating personal notes is easier. The Evernote app helps the user make the notes on any device such as a computer, mobile phone, or tablet. These notes will be collected and synchronized with Evernote’s server.


For instance, after creating a note on a computer, this note will be synchronized to Evernote’s server. Then when you use a phone with the Evernote application installed, you can view all the notes you have created on your computer. Another cool feature of Evernote is that it allows the user to attach files of any format.

Evernote offers two types of accounts: free and paid one. With a free account, you can store up to 60MB per month, and the total size of attachments in a note does not exceed 25MB.



With Roboform, you will never get locked out of an account because you forgot the password. It will save all your passwords and login information, so you’re automatically logged in. It’s a software that is compatible with various operating systems such as Windows, MacOS, Android, and iOS.

With a password manager such as Roboform, you will definitely save yourself some precious time that will help you be more productive. will let you listen to the music that is going to help you get motivated. You won’t hear any familiar tunes in this radio since it’s a type of music that has no lyrics at all.

All of these songs are made to help you concentrate and even help you sleep better. You can try the radio for free and if you like what you hear it will only set you back $3.99 a month.



HelloSign app helps you scan, edit, or add signatures to the documents quickly; it can work well in Android or iOS. The way to use HelloSign is also simple; you need to import any PDF format documents from email or cloud services or use the camera to scan photos. Then you on the digital document and send it to through Email or in other social networks.

HelloSign also integrated text editing feature before sending. This app allows you to add some special characters to the contract or add tick marks to the checkbox.

The app supports editing PDF documents, so it is easy to share online via chat services, email attachments, or sync on cloud services. Hellosign offers you a fee for only $13 per month.



Zapier is one of the tools helping the user to automate marketing. Zapier has three main features: creating an automated marketing system, operating a computerized customer care system, and sending the notification automatically to the customers.

On Zapier there are currently two types of accounts: free and paid one. When a new user registers an account, that account will be activated as a VIP account for 15 days. After 15 days, if you do not upgrade, the account will be automatically transferred to a free account.

Must-Have Tools for Your Pictures

We all have to deal with images every day. It could either be for work or pleasure, but here are some tools that will help you do all sorts of things with your images.


Greenshot is a tool that I think you’ll find useful for your picture editing needs. This is easy to use software that organizes all of the tools you’re going to need in the menu task bar. When you launch the app, the software will provide you with a menu so you can take shots of certain windows, regions or fullscreen.

It will also save your most recent regions and specific parts of programs such as the Web browser. You also have some great hot keys to enjoying as well. Greenshot is a fast program, and that uses little resources from your computer.

You can try these tools: Lightshot or Skitch


Canva is a photo editing tool that even beginners will feel comfortable with. You can easily choose your picture with its simple drag-and-drop option, and you can make designs such as Grids, Frames, Lines, Text, Background and more.

It also offers you free images you can use, but you also have the option to enjoy their Premium images for only $1 an image. With Canva you can make all sorts of things such as a resume, custom flyer, social media cover and make everyone believe you hired someone to do it for you.


Preview is a photo tool for Mac users only. Thanks to this tool you can view and edit portable documents such as PDF, You can also do the same with image files such as TIFF, JPEG, and PNG. Easily edit your pictures by choosing from all the available tool in the editing toolbar so that you can annotate or change your picture.

It also has a Selection Tool, Remove background objects, Shape Tools, Add Text to your images, Adjust Color, Adjust size and you can also digitally sign your documents as well.

Video Tools That are a Must-Have



ScreenFlow is a useful tool that supports iOS recording. It features native support for MPEG-TS/AVCHD files, and you can even import and with files such as MPTS and AVCHD directly from the program. You can also set a recording frame rate, get direct access to your iTunes and iPhone libraries and rolling edits.

There is also 20 additional transitions, add markers while recording, and there is also the possibility to batch export. The features don’t end there; there is also partial screen capture, multi-channel audio mixer, redesigned countdown overlay, and the new motion curves and set default curve.


With Camtasia, you can enjoy an extensive list of tools to record your computer screen. After recording, you can turn those videos into professional-grade videos. With this software, you enjoy a fluid interface, and you can either record the screen or your PowerPoint presentation.

You can also decide if you want to record the entire screen or only a particular region. When you’re done recording you can use tools such as voice narration, transition options, zoom and pan effect, captions, cursor effect, quizzing and more!



VideoScribe will help you create some fantastic explainer videos.It’ s a paid software but you can enjoy it thanks to the free trial it offers. This whiteboard video software can help you create animations in seconds. You can add images, music, text and also do a voiceover. You can pick from 1000 great pictures and music the software’s libraries. Change the background, use the eraser, move objects around and you can even pimp out your videos by adding GIFs as well.

You can pick from 1000 great pictures and music the software’s libraries. Change the background, use the eraser, move objects around and you can even pimp out your videos by adding GIFs as well.

Useful Audio Tools That are a Must-Have


From time to time, you’ll come across a video files you’re going to need to handle. That’s why it’s important always to have an excellent audio tool you can count on whenever you get them. Audacity is a cross-platform, open source editor and recorder.

With this software, you can record and play your favorite sounds. There’s also the possibility to import and export files such as AIFF, WAV, MP3, and OGG. Once you’re done recording you can use tools such as copy, cut and paste, mix tracks and you can even apply some effects.


QuickTime is another handy audio tool you can use to manage your audio files. You’ll probably use it more like a video or music player, but it has some useful tool I want to share with you.

For example, you can use it to record audio by just clicking on the New Audio Recording button, it’s that easy. You won’t get professional results, but the quality is not bad considering that it’s completely free to use. You can play files such as 3GPP, 3GPP2, and video in formats such as MPEG-4…

Hosting and Domain to Check Out

Hosting & VPS


If you ever decide that you want to create your own site, a great place to go for that is HawkHost or StableHost. These are services you should check out because it has an excellent customer support where you’re going to get all the help you need, and it offers a high-speed service. For VPS, Vultr and Digital Ocean are a good choice which I have been using for over 2 years.

You will also enjoy the free migration services, and you can also save money since you’ll be able to find cheaper service providers too. It also offers unlimited free Google-Sponsored SSL certificates that can be installed and fully active in less than ten seconds.



I’m sure that GoDaddy is a hosting service you’ve at least heard about. They are always creating super commercials that make us all laugh. Besides making great videos, they are also the largest web domain registration provider out there. It offers the cheapest service in the market and also has an excellent customer support service.

They also offer services such as SSL certificates and their reseller hosting. It’s also very easy to use and offers professional design themes for you to choose from. You can also count on a very intuitive user interface as well.

How to Keep Track of Your Site’s Traffic

Once you’re done with everything that has to do with putting your site together, you’re going to need to keep track of its traffic. I’m sure you work hard to provide everyone with the best content possible and by keeping track of the traffic, you know if more or fewer people are visiting.

A tool that is going to help you keep track of how many people are visiting your site is Google Analytics. It’s free and when you first sign in you will be given some instructions you need to follow. You’ll be given a tracking code that you’re going to need to paste onto your site. Once you’re done with that you just have to sit back and wait for those reports to roll in. If you want to see how many people are visiting, all you have to do is check out the live stats.

How to Hire Some Help


Fiverr is a platform where you can go whenever you decide that you need that extra help. Every job starts out of $5 and of course, that how it got its name. You can either get yourself a custom order, or you can hire all the freelancers you want.

If I had to choose between the two services I would definitely go with Upwork, the job platform will give you all the tools you need to find the perfect job or freelancer. You can enter keywords so you can narrow the results to ones that actually interest you.


Upwork does insist on you completing your profile, and it makes sense that they do. Your profile says everything there is know about you to your future employer. You can save jobs so you can apply for them later or you can apply as soon as you see it.



Milanote is a tool for organizing your creative projects into beautiful visual boards. Created to replicate the feeling of working on a wall in a creative studio – visual, tactile and sometimes a bit messy – Milanote is a great fit for freelancers in both the marketing and design spaces.

Milanote has heaps of built-in templates to help you get started with a variety of different projects, from creating a moodboard to set out the visual direction for a project, to writing that perfect creative brief. Its sharing features make it a great option for those who regularly provide work to clients for feedback.

Milanote’s basic plan is available for free with no time-limit.

Wrapping up

You obviously don’t have to use every single tool that was mentioned on the list. If you’re already using some tools to keep yourself and your computer organized, good for you. Don’t forget to at least try out a few of the ones mentioned since the more help you get the better.

You never know, you just might find an app you like even more than the one you’re currently using. I’ve lost track on how many times that has happened to me. Which apps do you think you’re going to try?

Let take it carefully can choose the app that is suitable for your work. We believe that this app can boost up your efficiency instantly. If you find this article helpful, please share it with your friends. Thanks!!!

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Solomen is the founder of, and he is happiest when working with technology and able to help others. In his free time, he often listens to Baroque music, swims or runs. Feel free to contact him on social media!

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